- CITY SECURITY
- ABOUT US
- +48 607 66 33 00
City Security S.A. with its registered office in Warsaw (00-236), ul. Śwętojańska 5/7, 00-236 Warsaw, entered in the register of entrepreneurs maintained by the District Court for the Capital City of Warsaw, XIII Commercial Department of the National Court Register, under KRS number: 0000412576, NIP no. 5252529889. Hereinafter referred jointly with its related Polish companies as the "Group". The company has established Data Protection Inspectorate, available at firstname.lastname@example.org. Persona data is gathered and processed in the manner and under provisions described herein.
The Group pays great attention to protect the privacy of its customers, contracting parties and employees. One of its key issues is protection of rights and freedom of natural persons, with relation to protection of personal data.
We make sure the processing of your data takes place in line with the General Data Protection Regulation 2016/679/EC (hereinunder referred to as the "Regulation"), Act on the Protection of Personal Data.
In line with Par. 4 point 7 of the Regulation, the Group companies are administrators of the personal data. The Group also cooperated with processing entities, referred to in Art 4 point 8 of the Regulation, which process personal data by and on behalf of the administrator.
As the Group, we ensure that proper technical and organisational measures are implemented to secure an adequate level of safety against any breach of law or freedom of natural persons, concerning various occurrence possibility and importance of its implementation. We are also preparing policies and procedures, and organise regular trainings that aim at increasing the level of knowledge, awareness and skills of our lawyers in this area.
How is your personal data used?
As an employer we process personal data of our employees and people hired on other basis than an employment contract. The contact details gathered from our contracting parties (e.g. concerning their employees) are used to conclude contracts and execute them in a proper manner. We are also performing marketing operations and within those activates we aim at reaching the widest group of potential customers to provide them with the most recent information on our products and services.
Third parties that gain access to your personal data get it only upon your consent or when we are obliged to do so by provisions of law.
What are the rules and basis for your personal data processing?
We pay due diligence to secure interest of the subjects of data, in particular we make sure the data is:
Your data is usually processed upon gaining your consent, which may be withdrawn at any time. Other cases in which your personal data may be processed include contract execution, which you are a party to, or actions taken at your request, before a contract is concluded.
In some situations processing is necessary to fulfil legal obligations vested in the administrator. Such obligation may result out of, e.g. provisions of Labour Law or the Accounting Act.
Processing may be also necessary to secure our legitimate interests, for example vindication of claims resulting out of our business activities.
What are your rights?
We try to put all the information in a clear, understandable and easily accessible manner, provide you, in a clear and straightforward language, with all necessary information and to contact you with regard to the act of processing your personal information and implementation of the legal rights:
Information on implementation of the law can be acquired at email@example.com.
How will you be contacted?
The information we provide is expressed in writing or in other forms, including - in relevant cases - electronic way. Upon your request, the information may be provided verbally, only if we can confirm your identity in a different form. When you send the request in an electronic form, if possible, the information will also be delivered in an electronic way, unless you point out other preferable form of communication.
What is the time limit for responding to your request?
We try to answer your request without unnecessary delay. It is usually within a month from receiving your request. If necessary, the period is extended to the next two months due to a more complex nature of the request or the number of requests. In each case however, within a month from the request, we will inform you on actions taken and (in relevant cases) on extending the period, stating the reason of the delay.
Subcontractors/ processing entities
If we cooperate with entities processing personal data by and on our behalf, we use only those processing entities which provide an adequate guarantee to implement proper technical and organisational measures so the processing activities fulfil requirements of the Regulation and secure the rights of people who the data concern. The entities, which are chosen to process your data, are carefully checked. Detailed contracts are concluded with such companies and they are periodically controlled with relation to consistency of the processing operations with provisions of the contracts and rules of law.
How do we take care of your data?
In order to meet the law requirements, we draw detailed procedures that include such issues as, i.a.:
Our documentation is regularly checked and updated to demonstrate implementation of law requirements pursuant to the settlement rule set forth in the Regulation. We try to incorporate the best market practices, for the reason above, and also out of concern about people who the data concern.
Personal data is stored in a form enabling identification of the person the particular data refers to, for the period which does not exceed the necessary time of storage for the purposes it is processed for. Upon lapse of such time, the data is made anonymous (lack of features enabling identification of the particular person) or is removed. Removal of personal data is full and permanent. In the retention procedure we ensure:
The period of data protection is determined as the first one, on the basis of law (e.g. time limit for storing employment documentation) and for justifiable interest of the administrator (e.g. marketing operations). The retention policy includes also data under process both, in a paper and in an electronic form.
We make sure each and every person acting on our behalf and being able to access your personal data processes it exclusively upon our request, except for other requirements arising out of EU laws or laws of a member state. Cookie Files Cookie files are small files saved on your computer, in which settings and other information on websites you have visited are stored. The Cookie files may include settings of a website or be used to track users interaction with the website. We use the Cookie files, among others, to: adjust content of our website to your preferences and to optimise usage of the website, and to keep your session (after logging in). Thanks to that, user does not need to log in and provide password on each subpage. It also supports and executes activities and helps to ensure safety.